Electronic Mail and Internet
NCC Procedure:
MNSCU Policy: (None)
Adopted: January 12, 1998
Contact: Human Resources Office
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Electronic Tools
Normandale Community College provides a variety of electronic tools such as telephones, computers, facsimile machines, pagers, electronic mail (e-mail systems, Internet access and a browser for employees whose job performance would be enhanced by the technology. The college faces the challenge of making maximum use of the benefits of such tools, meeting legal requirements for access to information, and providing adequate protection for proprietary information. This policy, along with the procedures, governs access to and the appropriate use of this technology during time periods before and after work and during break periods by Normandale employees.
Access
Employee access to and use of electronic tools such as e -mail and the Internet is intended for business-related purposes. Limited and reasonable use of these tools for occasional employee personal purpose that does not result in any additional costs of loss of time or resources for their intended business purpose is permitted.
Responsibilities
Normandale employees are responsible for appropriate use of e-mail and Internet access. They are expected to adhere to the highest ethical standards when conducting college business and to follow the Code of Ethics and related State statutes applicable to executive branch employees. For example:
Minnesota Statutes "Use of State Property" and "Noncompliance"
Minnesota Statute 43A.38, Subd. 4 provides: "USE OF STATE PROPERTY.
An employee shall not use or allow the use of state time, supplies, or state owned or leased property and equipment for the employee's private interest or any other use not in the interest of the state, except as provided by law.
An employee may use state time, property, or equipment to communicate electronically with other persons including, but not limited to, elected officials, the employer, or an exclusive bargaining representative under Chapter 179A, provided this use, including the value of time spent, results in no incremental cost to the state or results in an incremental cost that is so small as to make accounting for it unreasonable or administratively impracticable."
Minnesota Statute 43A.39, Subd. 2 provides: "NONCOMPLIANCE.
Any employee who intentionally fails to comply with the provisions of Chapter 43A shall be subject to disciplinary action and action pursuant to Chapter 609."
